Side Hustle: Becoming an Event Planner

Something that I have been thinking about a lot lately is whether event planning is a viable business. I love to plan things, and occasionally I dream of what it would be like to plan events such as fundraisers and weddings for a living. I know that this is not the life for everyone, as event planning can be very stressful.

However, I love to plan things. And I think it could be a fun way to make a living.

What are the Responsibilities of an Event Planner?

As an event planner, you will have several tasks that you will be responsible for. Many people will be relying on you to throw a great event, without any glitches.

Becoming an Event Planner

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Here is a sampling of some of the tasks that will be required of you as an event planner. Remember that this is not an extensive list, and that of course there are many other things that you will have to do. Also, different types of events will require different things. An example of this would be that a wedding event would be very different then planning a child’s birthday party.

  • Choosing a particular theme for the event. Different events will require different themes. Some of your clients may ask for a specific theme, such as a Halloween theme, or a romantic theme. Some brides for a wedding may even want a theme. Birthday parties will probably want a theme as well.
  • Offering design choices for the client based on the chosen theme. There are so many different designs, and this is a part of your job to choose the best design for your client.
  • Selecting a guest speaker. In many cases, having a guest speaker can add to the event’s credibility and make it memorable for everyone who attends. When choosing a speaker, make sure that he or she matches the event’s theme, as this ensures that your efforts are appreciated. There is plenty of contact information available online for renowned guest speakers who are sure to become the highlight of any event. Potential speakers include everyone from sports stars to political leaders, depending on the scope of the event, giving you a number of different options from which to choose.
  • Finding a location for the event. Finding a location can be very difficult. You need to think about the time of year, the weather, how many people will be attending and so on. If it’s winter time and your location is outside, this will most likely be very difficult as the event attendees will most likely not be very comfortable if it is freezing outside.
  • Arranging food, entertainment, and decorations. You need to think about how many people are attending, any allergies, if there are any vegans, and so on. How long will food be sitting out for as well? You don’t want anyone to get sick.
  • Planning any transportation needed. Will the guests need transportation? Will the bride and groom need a ride to the reception or to wherever they are going?
  • Creating a cost estimate based on the clients choices. Budgets are definitely a very important item for most events.
  • Creating a guest list and sending out invitations. How many guests will be attending? Don’t forget to include an RSVP, directions and so on.
  • Arranging accommodations for those attending who have to travel. Where will out-of-town guests stay? Will there be a discount for a block of rooms reserved?
  • Coordinating with personnel, assigning specific jobs, supervising. Someone needs to watch over everyone.
  • Conducting a questionnaire and survey after the event. You of course need to make sure that your client is very happy with your services.

 

Is Event Planning Right for You?

Most of the people who start an event planning business are already working in events such as catering, coordinating weddings, etc. in their personal life. This is how you can best gauge whether or not it is for you.

If you love helping friends and family plan events, it is very likely that you will be successful doing it professionally (whether that be part-time or full-time). On the other hand, if you have never had a chance to do this in your personal life, you may want to try out a sampler by helping someone in the family or a friend plan something before trying to launch a business based on it.

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